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Completed isn’t the same as qualified.

Your completion percentage is a real number about a real assignment. It just isn’t the answer to the question you actually get asked — is this person qualified today? EHSTEC keeps both, and doesn’t pretend they’re the same.

Fall Protection — Annual Refresher
Required · Sites (3)
Completed
26 of 26 completed
Refresher · due 12 March
Finished after the due date — still Completed
Behind the number

Why it was assigned is part of the record.

A development course and a corrective retrain both count toward completion. Only one of them tells you something went wrong. EHSTEC keeps the reason with the assignment, so the percentage can be broken back apart when somebody asks what it was made of.

The reason is chosen when the assignment is made. EHSTEC records it — it does not decide who needs what.

Assignment reason
Onboarding Role Requirement Compliance Refresher Corrective Site Requirement Development
A reason, not a severity
Assign to
Everyone
Every person in the organisation
Named people
Chosen individually
Departments · Sites
By where they work
Job titles · Groups
By what they do
Recorded as chosen, at the time you chose it
The audience

Who you asked was a decision, and it stays decided.

Assign to everyone, or to named people, departments, sites, job titles or groups. The people chosen are recorded at the moment you assign, so reorganise afterwards and the record still shows who was actually asked.

Each assignment is either required or not — and that distinction is the one that carries through into readiness.

The reconciliation

Completed is not the same as qualified.

Readiness is worked out from four things, not one: credentials, training, document acknowledgements and the assets a person is assigned. So the training can be finished and the person still not be ready — and both readings are correct.

Fall Protection — Annual Refresher
The assignment
Completed
26 of 26 completed
Everybody did the course
MRMarcus Reed
The person, the same week
Not Ready
1 credential expired
Working at Heights · lapsed 4 March

And it works the other way too.

An unfinished course is not a stop-work. A person with training still open reads Attention — something for a manager this week, not a reason to pull them off the job. The severity is deliberate, and it is the reason readiness isn’t just a green tick on a completion report.

DLDana Lindqvist
Attention
1 training assignment incomplete
Assigned · not yet started

Not Ready — these stop work

2 required credentials missingA credential type marked required, with nothing held against it
1 credential expiredPast its expiry date

Attention — these need a manager

1 credential expiring soonInside the 30-day window
2 documents awaiting acknowledgementIssued, not yet signed off
1 training assignment incompleteAssigned or in progress
1 assigned asset overdue for inspectionAn asset in this person’s name

And when nothing at all is tracked for somebody yet, EHSTEC says Not Evaluated rather than guessing.

Credentials

What actually expires is the credential.

A credential’s state comes from one date: Valid, Expiring inside 30 days, Expired, or No expiry when it hasn’t got one.
Missing is different. It exists only because somebody marked that credential type required — EHSTEC can’t tell you something is missing until you have said it is needed.
Attach the certificate or licence itself, and the evidence is filed against the person alongside the number and the dates.
ValidExpires 14 November
ExpiringInside the 30-day window
ExpiredPast its expiry date
No expiryNo expiry date recorded
MissingA required credential type with nothing held against it
What leaves the system

A reminder before the due date, to the people who want one.

Every morning EHSTEC looks for training that is coming due and not yet finished, and emails the people it belongs to — the ones who have training notifications turned on. Training due dates also land on the compliance calendar next to every other date you are tracking.

Training due
Sent daily · per-person preference
Assigned
Confined Space Entry
Due in 5 days
The software underneath

Built to survive the question “prove it”.

Course library

Your SCORM courses, hosted and assignable.

Assign by audience

People, departments, sites, titles or groups.

Reasons recorded

Why each assignment exists, kept with it.

Feeds readiness

One of the four signals behind Ready.

Certificates

A certificate when the assignment is set to issue one.

Turn certificates on for an assignment and a completion produces one — proof you can hand over without going looking for it.
A completion can be recorded on somebody’s behalf, so training that happened in a room rather than a browser still ends up on the record.
Ask an assignment for a signature and it will not complete without one.
Certificate of Completion
Marcus Reed
Fall Protection Awareness
Works with the rest of EHSTEC

Part of one connected platform.

Know who is qualified, not just who clicked through.

Book a demo and connect training records, credentials and readiness in one place.

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